Useful Tips

How to open a file with a Word 2010 document


Posted by Fedor Teropiuty on September 17, 2010

Good afternoon, dear visitors of!

In this lesson we will only get acquainted with the text editor Microsoft Office Word, and in the next lessons we will consider this program in more detail. The program is very useful and multifunctional. In principle, for simple typing, you don’t need to know much, even a novice will be able to figure it out, but we will consider the various features of this text editor.

Learn to work with Microsoft Office Word.

In the article, everything will be shown using the example of Microsoft Office Word 2010, but if you have a 2007 office, don’t worry, in the video tutorial under the article, I showed how to do everything that was mentioned in the article in it.

So, we start Microsoft Office Word.

For clarity, we’ll type some text. Well, or copy a few paragraphs from the site and consider how to insert text into word. Select the text and:

  • or right-click and select Copy,
  • or hold down the Ctrl + C keys at the same time (you can read more about hot keys in this article).

Text copied to clipboard. To insert it, right-click on an empty spot in the document and select Paste, or simply hold down the Ctrl + V keys.

In the upper left corner is office button in Word - This is the main button of the program and with its help you can perform various actions. In the 2007 version of the program, this is a round button, and in the 2010 version, the File tab is in its place.

Their functions are almost the same, only the design is slightly different. Now let’s take a closer look at the contents of this button. So, click on the button.

How to create a new document in Microsoft Word?

First, consider how to create a new word document. Click Create and select New Document.

As you can see, in addition to the document, there is also a blog entry here, with which you can write texts for posting on the Internet, if you have your own blog, that is, an online diary.

Here you can find various templates or create your own. Quite a useful thing, by the way, since often great difficulties arise if it is necessary to correctly draw up a business letter, announcement, card or some other document, but there are already blanks here, you just need to type your text. Or, as already mentioned, you can create your own template, for example, a questionnaire, and send it to other people so that they fill it out. To do this, click Create, select My Templates, put a dot in the Template item and click OK. Now you can create your own template.

However, most users just need to know how to create a word document, but remember about other options will not hurt. If necessary, you will know where to look.

So, create a new document. An empty document opens in a new window, separate from our initial document.

How to open and save a Word document?

The following paragraph will help us find out how to open a doc document. Click Open, then we look for any document in doc format previously saved on the computer or downloaded from the Internet. The program itself will show the documents that it supports.

Using the Save button, we’ll figure it out, how to save a document in word. Click Save.

A window will open in which you can choose where exactly on the computer we want to save the document. And since we did not save it before, we must also enter the name of the document. Enter a name by which you will understand what kind of document it is. Select the file type Word Document, if it is not selected by default, and click Save.

Here, the document was saved on the desktop, as we chose.

Now, when you press the Save button again, you won’t need to enter a name, the program will simply update an existing document. I advise you to save the document often so as not to lose data due to a power outage or a system freeze. And the advice is a bit off topic: try not to save important data on the desktop, in My documents and in general on the system drive C. If something happens to the system and, say, you have to reinstall Windows or clean the system drive, there is a high probability of losing data . Therefore save to other local drives, for example, D or E.

Now back to Word and consider the Save As button.

When we click, we will see a familiar window. Here you can save a document with a different name, thus creating a copy that you can work with later without changing the original document. Here you can save the document in a different format by clicking File Type and selecting the line we need.

There are many formats displayed here, but we are literally interested in 3 of them. If you have Microsoft Office 2007 or 2010, when you select the Word Document file type, the document will be saved in docx format. In earlier versions of Word, this format is not supported, there documents are saved by default in doc format. So how to open a document in docx format? To do this, you will first have to open it in Word 2007 or 2010 and save by selecting the file type Document Word 97-2003. Now the document should open on computers with any version of Word. Also in this case, you can save the document as Text in RTF format. This is a fairly common format and it is supported not only by all versions of Word, but also by many other text editors.

We print out a word document.

And finally, we'll figure it out how to print a document in word. To do this, select the Print item.

Here, a preview is displayed on the left, that is, the type of document that it will be if you print it. If you have several printers connected, you can choose which one you want to send prints to. To configure various settings, such as color printing or black and white, click Printer Properties. We will not consider this point in detail, because different printers have a different settings window and the settings themselves. To print a document, click the Print button with the image of the printer.

Now let's quickly go through the customizable features when printing in Word.

Using this button we select which pages we want to print: all or just the current one. You can also print specific pages, for this you need to enter page numbers. You can enter numbers, separated by commas and spaces, if you need to print several pages that are out of order (for example, 1, 3, 7, 15) or a hyphen to print from such and such pages (for example, 7-25 )

To print multiple copies of a document, write the number of copies.

A little lower you can configure in which order the copies will be printed: with ready-made kits, or, for example, first all the first pages, then all the second and so on.

You can also set up single-sided or double-sided printing.

For two-sided printing, the printer will print one side first, and then instructions will appear on the screen on how to properly turn the sheets for printing on the other side.

Next, you can set the page orientation, portrait or landscape.

The page size is better not to touch, there is A4 by default.

Fields, that is, indents along the edges of pages on which nothing will be printed, can be selected ready-made or set your own. The smaller the margins, the more text will fit on the page. But if you have some important document, then you need to take into account certain requirements for its design and set the necessary fields.

And the last thing select the number of pages per sheet. Usually 1 page is selected, but if you want to do something like a brochure or just save paper, you can select 2 pages per sheet. But consider, the more pages, the smaller the text size.

So we got acquainted with some of the main features of Microsoft Office Word, most of which, of course, will be useful to you. Study this program and consolidate the acquired knowledge, because the ability to work with Word is always useful and very valuable in our time of digital technology. Good luck in mastering this useful program!

The video tutorial shows the same thing, only with the example of Microsoft Office Word 2007.

P.S. You can look at other lessons on Microsoft Office at the links below:

Click here to watch a video tutorial.

Recent Tab

You learned about the existence of this tab and its capabilities from a previous article. Using the Recent Documents list, located on the Recent tab in the File menu of the control ribbon, you can access documents that were previously opened in Microsoft Word. A list of previously opened documents can store a very large number of files. However, if the document was moved from the directory pointed to by the link in the Recent Documents list, as well as for those cases when you need to open a document that has not previously been opened, you can use the second way to open documents in Microsoft Word.

Open Document Dialog Box

The second method involves using the standard document open dialog box for most applications. In Microsoft Word, such a dialog box is called Open Document (Fig. 3.7). With it, you can select any file supported by Microsoft Word and open it. The file opens in a new window and does not change already open documents.

Fig. 3.7. Open Document Dialog Box

To call the dialog box Open document (Open), you need to perform any option:

  • take advantage of the hotkey combination: in Microsoft Word, the file open window is called up by Ctrl + O and Ctrl + F12,
  • use the Open button located in the File menu.

After you open the window, you need to go to the folder containing the desired document, find the required document in the list of files and click on it with the mouse. The name of the highlighted file will be displayed in the File name input field at the bottom of the Open Document dialog box.

[box color = sovet] If you want to open two or more documents at the same time, select them all by clicking on them while holding down the Ctrl or Shift key. [/ box]

After selecting the file, click the Open button in the lower right part of the Open Document dialog box. The Open Document dialog box closes, and the required file opens in a new program window.

[box color = primechanie] Also, to open a document, instead of using the Open button, you can double-click the desired file. In addition, you can click on the file you want and press Enter. [/ Box]

You can significantly simplify the search for the required document due to the additional features of the Open Document dialog box. This is especially useful when a folder contains a large number of files.

In particular, if you know the name of the required file, you can start entering its name in the File name input field - as you type, the program will offer you file options whose names contain the characters you enter. You just have to use the mouse or the ↑ and ↓ keys to select the desired option from the ones offered and open it.

A drop-down list with various types of documents can help you, located to the right of the File name input field. By selecting the desired file format, you can filter the files, leaving only the files of the desired format visible.

Using hotkeys

As you know, hotkeys can significantly speed up your computer. So in Microsoft Word, the basic operations can be carried out by pressing the appropriate key combination.

If we need to create a clean document, without formatting, completely ready for work, we should click:

You need to do this when the editor is running.

Using the editor menu

Launch Microsoft Word. In the upper left corner, click the "File" button. Select Create. A menu will open, with all the templates available. You need the item "New document". Select it, and click "Create."

The document will be created, you will see a blank sheet without formatting. Now you can work with him.

Create the main document from the outline

If you start creating the main document without having the finished material, you can create it from a sketch. To do this, create a new Word document and save it by inventing a file name such that it is clear that this is the main document.

After you have saved your main document, go to the tab View (View) and click Outline (Structure) in the section Document views (View Modes).

Enter headings for the document in outline mode, changing their levels. To do this, use the drop-down list of levels or the green arrows in the section Outline tools (Work with structure).

When you have entered all the headers you want, press the command Show document (Show document) in section Master document (Main document).

In section Master document (Main document) new features will become available. Select the entire document structure and click Create (Create).

Clicking this command encloses each document in its own container. At this point, save the main document again.

Each container in the main document becomes a separate file, as shown below. The name of the first heading in each container of the main document is used as the file name for the corresponding subdocument.

To return to the previous view, for example, to Print layout (Page Layout), click Close Outline View (Close structure mode) in the section Close (Closing).

To add content to your main document, place the cursor at the beginning of the document and open the tab References (References). Click on the dropdown menu button Table of contents (Table of Contents) and select one of the options for the auto-assembled table of contents to insert the automatically collected table of contents into the selected location.

To see the section breaks inserted by Word when creating attached documents, go to the tab Home (Home) and click on the line break symbol in the section Paragraph (Paragraph).

Word will show section breaks and their type.

When you create the main document from the outline, Word inserts a section break (on the current page) before and after each subdocument you created. This means that your document is not paginated. However, you can easily change the type of each section break.

The following figure shows what your document looks like in outline mode with expanded subdocuments.

Create the main document from existing Word files

If you already have some blanks, and you want to include them in the main document, then you can create a new file for the main document and insert existing files into it as attached files. To do this, create a new empty Word document and save it, as we did earlier, when creating the main document from the outline.

Go to the tab View (View) and in the section Document views (View Modes) select Outline (Structure). An active tab appears on the Ribbon Outlining (Structure). Click Show document (Show document) in section Master document (Main document) to activate additional functions. To add attachments to the main document, click Insert (Paste).

In the dialog box Insert subdocument (Insert a subdocument) Find the location of the Microsoft Word documents that you want to paste. Select the first desired file and click Open (Open).

For convenience, store the files of the attached documents in the same folder as the file of the main document.

If such a dialog box appears informing that some style is present both in the attached and in the main document, click Yes to all (Yes for everyone). So all styles in the attached documents will correspond to those set in the main document.

Repeat the same steps for all documents that need to be attached to the main document. When done, you can collapse all attached documents if you wish. To do this, click Collapse subdocuments (Collapse attached documents) in the section Master document (Main document) tab Outlining (Structure).

To collapse the attached documents, the main document must be saved. If you have not done this before, then such a dialog box will appear. Click OKto save the document.

Notice that in each container of the main document the full path to the file of the attached document is shown. To open a subdocument for editing, double-click on the document icon in the upper left corner of the container or click on the link to the file with the pressed key Ctrl.

When you insert an existing file into the main document, Word adds a section break (from the next page) before each attached document, and a section break (on the current page) after each attached document. If desired, you can change the type of each gap.

To view the main document in non-structured mode, go to the tab View (View) and select a mode Print layout (Page Layout) or whatever.

You can add content in exactly the same way as we did before when we created the main and attached documents from the sketches.

Having inserted all the attached documents into the main one, you can add or edit footers, create content (as has already been shown), an index, or work with other things that usually comprise a finished document.

When you edit a subdocument, its content in the main document is updated. Это верно при создании главного документа любым из рассмотренных в этой статье способов.

Главные документы в более ранних версиях Word иногда повреждали вложенные. Вы можете столкнуться с этой проблемой и в Word 2010. Более подробную информацию об этой проблеме ищите на сайте службы технической поддержки пользователей Microsoft.